Clever Landed Costs allows you to create Landed Cost Container records to track purchase order lines which are in transit on a given container. Set the type of the container i.e. 20' or 40', its maximum capacity and actual weight and volume of the goods that have been assigned to it. Associate a Landed Cost Container with a third party "Job No." reference to help match their documentation and invoices to Landed Cost Ledger Entries.
In addition to the above, the remaining Fields on the Container FastTab (displayed when clicking the Show More option) can be completed as required and are used for reference only.
Landed Cost Container Types
Search in the menu for Landed Cost Container Types to open the list page.
Define a code and description for each type of container that you need to track. Optionally also define the Maximum Weight (kg) and Maximum Volume (m3) of this type of container.
Landed Cost Port Setup
On the Container Detail screen you are able to identify the Ports which relate to movement of the Container, e.g. from Port of Loading through to Port of Receipt. In order to be able to specify this information you must first setup the "Ports" through which you trade as a business.
This is done by creating the relevant setup in the "Ports" screen, which can be accessed from the Search functionality in Business Central. A unique Code must be entered alongside a Description that identifies the Port to the Users.
Assigning Purchase Order Lines to Container
There are two ways to assign a purchase order line to a container.
- Selecting a Landed Cost Container No. manually on a purchase order
- Opening the Container Detail page and selecting one or more lines to be assigned to the container
Selecting Manually on a Purchase Order
On the purchase line find the LC Container number field to add a container number. You the "Select from Full List" option to create a new container record first, if required.
Assigning via the Container Detail Screen
Search for Landed Cost Containers in the "Tell Me" box to open the list of containers and highlight the specific Landed Cost Container you wish to assign Purchase Lines against. Click on Process > Container Detail which will open the Container Detail screen for the selected record.
The Details section of the Container Detail screen shows purchase lines that have been assigned to this container or are not assigned to any container. Select one or more lines and click on Manage > Assign Container to assign those lines to the current container. Notice that the LC Container No. and Landed Cost Job No. fields are copied from the current container. You can also remove purchase lines from the current container by selecting them and clicking on Manage > Unassign Container. When the invoice arrives this can then be used to filter the landed cost assignment on the invoice to the same shipment container.
You can also use the Filters section of the screen to find the Document Lines that need to be assigned to a Container.
If you are assigning Purchase Order Lines to a Container you may wish to create a Warehouse Receipt for the Container so that you can quickly receive all Items within the Container by matter of posting a single receipt, especially if the Items are spread across multiple Purchase Orders. With Clever Landed Costs it is possible to create a Warehouse Receipt quickly for a Container, as detailed here.