When a Landed Cost Container has been received in full (meaning that the entire Quantity of all Container Items has been received) the Landed Cost Container will be Closed automatically. This happens however the stock is received, whether by posting a "Warehouse Receipt", by posting the receipt directly from the "Purchase Order", or through a drop shipment. Containers assigned to Transfer Order lines are also closed automatically once there is nothing left outstanding for the Container.
When the Container is Closed, any Container Fixed Costs that have not yet been accrued are posted automatically. If a receipt for the Container is later undone, the Container Status is set back to Released so that it can be received again.
Landed Cost Containers which have a Closed Status will be removed from the "Landed Cost Containers" screen and can be viewed from the "Closed Landed Cost Containers" screen. You are able to view the Detail for a Closed Container by selecting the Container Detail option from the Process menu.
Note: Closed Containers are still offered when you look up a Container from another screen, such as the "Purchase Invoice Wizard", so that you can match Landed Cost Invoices to Containers that have already been received.
The "Closed Landed Cost Container Detail" shows the same details that were set up against the Landed Cost Container originally as can be seen below, together with the Statistics FastTab. The Details section of the screen shows the Items that have been received, essentially showing a view of the "Item Ledger Entries" that relate to the Container No.
Editing a Closed Container
By default the details of a Closed Container cannot be changed. If you need to update informational fields after the Container has been Closed, for example when a corrected Bill of Lading arrives, you can enable Allow Container Edit after Close on the Containers FastTab of the "Landed Cost Setup" screen. When enabled, the following fields can be edited on the "Closed Landed Cost Container Detail" screen without requiring posting reversals.
-
Seal No., Job No., Bill of Lading No., Vessel/Flight Ref. No. and Vehicle ID on the Container FastTab
-
Arrival Date, Booked In Date, Booked In Time, Port of Receipt, Port of Loading, Port of Discharge, Port of Delivery and Shipping Marks on the Delivery FastTab
All other fields, such as the Container Type, Shipping Agent Code, Shipment Date and Expected Receipt Date, remain read-only.
Note: changing these fields on a Closed Container does not update entries that have already been posted. For example, changing the Vehicle ID does not change the Vehicle ID on the Item Ledger Entries, and changing the Booked In Date does not update the Expected Receipt Date.