How Reversals Work
Clever Landed Costs never deletes or overwrites a posted landed cost entry. Whenever a receipt, invoice, or document that landed costs were assigned to is undone, returned, or corrected, the app creates a new offsetting entry instead. Each landed cost posting is stored as an entry on the “Landed Cost Ledger Entries” screen, and the Entry Type field identifies what kind of posting it is. The available values are Receipt, Invoice, Variance, and Reversal.
When an entry is offset by another entry, the original entry's Closed by Entry No. and Closed at Date fields are updated to point to the entry that reversed it, so the audit trail between the two entries can always be traced. Reversal entries also carry an Appl.-to LC Entry No. value that points back to the original entry they reverse.
Undoing a Purchase Receipt
When a purchase receipt with landed costs has not yet been invoiced, you can use the standard Undo Receipt action from the “Posted Purchase Receipt” screen to reverse the receipt. Clever Landed Costs automatically creates matching Reversal entries for every landed cost that was posted against the original receipt, and reverses the associated accrual G/L postings.
The original Receipt entries are not changed or removed; their Cost Amount (Expected) values remain exactly as originally posted, and their Closed by Entry No. field is set to reference the new Reversal entry.
Note: You cannot undo a receipt once an actual Landed Cost invoice has been posted against it. If you try to do so, Clever Landed Costs blocks the action and asks you to use a Purchase Return Order instead.
Reversing Costs with a Purchase Return Order
If a receipt has already been invoiced, or you only want to reverse part of a receipt, use a Purchase Return Order rather than the Undo Receipt action. On the return order line, set the Appl.-to Item Entry field to the original receipt entry, then post the return.
Clever Landed Costs then creates Reversal entries for the landed costs on the return shipment:
- A full return reverses the entire Cost Amount (Expected) of each landed cost posted at receipt.
- A partial return reverses a proportionate share of the expected cost, based on the quantity returned.
- If a Landed Cost invoice has already been posted for the returned quantity, the corresponding Cost Amount (Actual) is also reversed.
These reversal entries are posted against the return shipment, not the original receipt, and are linked back to the entries they reverse using the Appl.-to LC Entry No. field.
Cancelling or Correcting a Posted Landed Cost Invoice
To reverse a landed cost that has already been invoiced, cancel or correct the posted purchase invoice in the usual way, using the Cancel or Correct action from the “Posted Purchase Invoice” screen. Business Central creates a credit memo to reverse the invoice, and Clever Landed Costs automatically creates matching landed cost entries to reverse the cost-side postings.
For every Invoice type landed cost entry on the original invoice line, a corresponding reversing Invoice entry is posted against the credit memo, with the Cost Amount (Expected) and Cost Amount (Actual) values negated. Any G/L entries posted for the landed cost variance at invoice time are also reversed.
Because the original receipt is closed once it has been invoiced, cancelling or correcting the invoice also reopens the receipt entries it closed, clearing their Closed by Entry No. and Closed at Date fields. This allows the landed costs to be assigned and invoiced again.
Reviewing Reversals on the Landed Cost Ledger Entries Screen
Open the “Landed Cost Ledger Entries” screen to review original and reversing entries side by side. The following fields are the most useful when investigating a reversal.
| Field | Description |
| Entry Type | Identifies the kind of posting: Receipt, Invoice, Variance, or Reversal. |
| Cost Amount (Expected) | The expected landed cost posted at receipt. A reversal shows this value as a negative amount. |
| Cost Amount (Actual) | The actual landed cost posted at invoice. A reversal shows this value as a negative amount. |
| Closed by Entry No. | Populated once an entry has been fully offset, referencing the entry that closed it. |
| Closed at Date | The date on which the entry was closed by a reversing or reopening entry. |
| Appl.-to LC Entry No. | On a reversal entry, references the original entry that it reverses. |
Important Notes
Note: Undoing a receipt is only possible before a Landed Cost invoice has been posted against it. Once an actual cost exists, use a Purchase Return Order instead.
Note: Reversal entries are always created in addition to the original entries. The original entries are never deleted, so the full history of a landed cost remains visible on the “Landed Cost Ledger Entries” screen.